Applications and documents

Each Ministry has an electronic registry with the following functions:

• Reception and dispatch of all applications and documents concerning the formalities and procedures that correspond pursuant to the specifications of the registry's creation, including any documents attached thereto, and the issue of receipts to confirm reception.
• Electronic sending of documents and applications to the addressee individuals, organisations or units.
• Registration of the corresponding entry and dispatch of documents.

Applications and documents can be submitted at the Electronic Registry of the Ministry of Justice 24 hours a day, 365 days a year.

Requirements

You will be requested to identify yourself and digitally sign your message, pursuant to the requirements established to access the Electronic Register.

Process

This procedure is equivalent to physically submitting the form at the Ministry's General Registries Office. The system records applicant's digitally signed form in an entry in the Electronic Register.

Receipt

The Electronic Registry will automatically issue an electronically signed receipt with the following content:

• Copy of the application or document submitted.
• Date and time of submission, and entry record number.
• When applicable, a list of any attached documents.

The record number serves to identify the document or application when dealing with the Ministry and enables applicants to track the status of their procedure through the "Status of my application" link.

The Electronic Registry can reject any electronic document submitted, in the following circumstances:

• Documents addressed to bodies or organisations outside the sphere of the General Central Government Administration.
• Documents that contain malicious codes or devices that could affect the integrity or security of the system.
• In the case of standard documents, when compulsory fields are not completed, or when they contain inconsistencies or omissions that impede their processing.
• Documents that have to be submitted at specific Electronic Registries.

In these cases, the sender will be notified of the reasons for the rejection and, when possible, how to correct the errors and where the documents may be submitted.​

To check the status of an application submitted through the Ministry's Electronic Registry, it is necessary to submit a new document, with the same subject and explicitly indicating that you wish to follow up on your application. In order to be able to inform you of the status, it will be necessary for you to provide the registration number provided in the submission of the document.

Requirements.

You will be required to digitally identify and sign your content in accordance with the requirements established for access to the Electronic Register.

Process.

The process is equivalent to the physical delivery of the corresponding request to the office of the Ministry’s General Registry. The system will register the form digitally signed by the applicant in an Electronic Registry entry.

List and download of standard application forms from the Ministry of Justice

Receipt.

The Electronic Register will automatically issue an electronically signed receipt that will have the following content:

• Copy of the request or written submission.
• Date and time of submission and registration entry number.
• Where appropriate, a list of the attached documents.

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